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Privacy Policy

Effective Date: October 6, 2026

Gem State Robotics Alliance, Inc. (“GSRA,” “we,” “us,” or “our”) respects your privacy and is committed to protecting personal information. This Privacy Policy explains how information may be collected, used, and shared when you visit or interact with the GSRA website at https://www.gsrobotics.org.

By using our website, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

GSRA may collect information that you voluntarily provide, including:

  • Name

  • Email address

  • Phone number

  • Organization, school, robotics team, or business affiliation

  • Information submitted through contact forms

  • Information provided when registering for GSRA programs or events

  • Information provided when subscribing to GSRA communications

  • Information provided when making a donation

  • Other information you choose to provide to GSRA

We may also receive limited technical information automatically when you visit our website, such as:

  • IP address

  • Browser and device information

  • Operating system

  • Pages visited

  • Date and time of visits

  • Referring website

  • Approximate geographic information

  • Website usage information

2. How We Use Information

GSRA may use information we collect to:

  • Respond to questions and requests

  • Communicate with teams, families, volunteers, sponsors, donors, and community members

  • Administer robotics programs and events

  • Process donations and other transactions

  • Send newsletters and organizational communications

  • Improve our website and services

  • Understand how visitors use our website

  • Protect our website against spam, abuse, and security threats

  • Maintain organizational, financial, and administrative records

  • Comply with applicable laws and legal obligations

GSRA does not sell personal information to third parties.

3. Google Analytics

GSRA uses Google Analytics to understand how visitors use our website and to help us improve our website and services.

Google Analytics may collect information such as browser and device information, pages viewed, session information, approximate geographic information, and other website interaction information. Google Analytics may use cookies or similar technologies to distinguish users and sessions.

GSRA does not intentionally send personally identifiable information, such as names, email addresses, or telephone numbers, to Google Analytics. Google prohibits customers from sending personally identifiable information to Google Analytics.

You may be able to limit or disable cookies through your browser settings. Google also provides tools that allow users to opt out of Google Analytics measurement.

For more information about how Google handles information collected through Google Analytics, please review Google's privacy documentation.

4. MailerLite

GSRA uses MailerLite to manage email subscriptions and send newsletters and other organizational communications.

If you subscribe to GSRA communications, we may provide MailerLite with information such as your name and email address so that MailerLite can deliver communications on our behalf.

MailerLite processes subscriber information according to its own privacy practices and agreements with GSRA. MailerLite states that it does not rent or sell customer data to third parties and maintains security and privacy controls for its services.

You may unsubscribe from GSRA marketing or newsletter communications at any time by using the unsubscribe option included in our emails.

5. Givebutter

GSRA uses Givebutter to process donations and may use Givebutter for fundraising campaigns, donation forms, event-related payments, and related services.

When you make a donation through Givebutter, information necessary to process the transaction may be collected by Givebutter and its payment-processing providers.

GSRA does not receive or store complete payment card numbers through our website. Givebutter states that payment processing is handled through PCI-compliant payment partners and that Givebutter does not have access to donors' credit card information.

Information submitted through Givebutter may also be subject to Givebutter's Privacy Policy and Terms of Service.

6. Cloudflare

GSRA uses Cloudflare to help provide website security, performance, and reliability.

Cloudflare may process technical information associated with website requests, including information used to detect malicious traffic, protect the website, and maintain network security.

Cloudflare services may also use security technologies such as automated browser and traffic checks.

7. Google reCAPTCHA

GSRA may use Google reCAPTCHA to protect forms and other portions of our website from spam, abuse, and automated submissions.

reCAPTCHA may collect information about a user's device, browser, and interaction with the website to determine whether a request is likely to have been made by a human or an automated system.

Use of reCAPTCHA is subject to Google's applicable privacy policies and terms.

8. Cookies and Similar Technologies

GSRA and our third-party service providers may use cookies, pixels, scripts, or similar technologies.

These technologies may be used to:

  • Keep our website functioning

  • Maintain security

  • Prevent abuse and spam

  • Understand website traffic and usage

  • Improve website performance

  • Remember certain preferences

You can control or delete cookies through your web browser. Disabling cookies may affect certain website functionality.

9. Children's Privacy

GSRA supports STEM education and robotics programs that may involve children and teenagers.

Our website is intended for a general audience. GSRA does not intentionally use its website to collect personal information from children under 13 without appropriate parental or guardian involvement where required by applicable law.

Because GSRA operates educational programs that may involve minors, information about students or participants may sometimes be collected through event registrations, team communications, forms, or other program-related activities.

Parents or guardians who believe that a child under 13 has provided personal information to GSRA online without appropriate authorization may contact us using the information provided below.

10. Student, Team, and Event Information

GSRA may receive information about students, teams, coaches, mentors, volunteers, and event participants in connection with robotics programs and events.

GSRA may publish limited information about robotics teams, events, schedules, competition results, awards, or similar program information.

Photos or videos from GSRA activities may also be used for educational, informational, promotional, or historical purposes when appropriate and when permitted by applicable permissions, releases, or law.

GSRA will make reasonable efforts not to publicly disclose unnecessary sensitive information about students.

11. Information Sharing

GSRA may share information with service providers when reasonably necessary to operate our website, programs, communications, fundraising activities, or events.

These providers currently include services such as:

  • Google Analytics

  • MailerLite

  • Givebutter

  • Cloudflare

  • Google reCAPTCHA

GSRA may also disclose information when reasonably necessary to:

  • Comply with applicable law

  • Respond to lawful legal requests

  • Protect the rights, safety, or property of GSRA or others

  • Prevent fraud, abuse, or security threats

  • Provide a service or program requested by you

GSRA does not sell or rent personal information.

12. Data Security

GSRA takes reasonable administrative, technical, and organizational measures designed to protect personal information from unauthorized access, use, alteration, disclosure, or destruction.

However, no website, electronic transmission, or storage system can be guaranteed to be completely secure.

13. Data Retention

GSRA retains information for as long as reasonably necessary to fulfill the purposes for which it was collected, operate our programs, maintain appropriate organizational and financial records, comply with legal obligations, and resolve disputes.

Retention periods may vary depending on the type of information and how it is used.

14. Your Privacy Choices

Depending on applicable law, you may contact GSRA to:

  • Request information about personal information we maintain about you

  • Request correction of inaccurate information

  • Request deletion of personal information when appropriate

  • Ask questions about how your information is used

  • Unsubscribe from GSRA communications

Some information may need to be retained when required for legal, accounting, security, or other legitimate organizational purposes.

15. Third-Party Websites

Our website may contain links to websites operated by third parties, including sponsors, robotics organizations, event providers, fundraising services, and other organizations.

GSRA is not responsible for the privacy practices, security, or content of third-party websites. We encourage you to review the privacy policy of any external website you visit.

16. Changes to This Privacy Policy

GSRA may update this Privacy Policy from time to time to reflect changes in our website, services, technology, organizational practices, or applicable law.

When changes are made, the updated Privacy Policy will be posted on this page and the effective date will be updated.

17. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or GSRA's privacy practices, please contact us:

Gem State Robotics Alliance, Inc.

Email: info@gsrobotics.org

Website: https://www.gsrobotics.org

Gem State Robotics Alliance, Inc. is a nonprofit organization dedicated to expanding and supporting access to high-quality STEM education across Idaho by supporting robotics teams, robotics competitions, and community outreach.